Cost Sharing

Cost Sharing

How to Request Cost Sharing

  • Prepare a cost sharing request form and secure department approval.
  • Email the cost sharing request form, a detailed budget, department approvals and the RFP/Solicitation to the Associate Dean for Research (emichiel@umich.edu) copying your research administrator and ADR-approve@umich.edu
    • Completing the cost sharing request form will help you determine whether you meet the criteria for possible University of Michigan Office of Research (UMOR) cost sharing support (criteria below).
    • If you meet the criteria for UMOR support, submit the request at least 4 weeks prior to the sponsor deadline.
    • If you do not meet the UMOR criteria, submit the request at least 1 week prior to the CoE proposal submission deadline.
    • ADR staff will secure approval from UMOR when appropriate.

CoE Cost Sharing Priority System

  • Top priority: Cost sharing is required by the funding agency.
  • 2nd priority:
    • Cost sharing that is strongly recommended or encouraged by the agency or program manager, as evidenced by past cost sharing levels of awards in the same program
    • Cost sharing that supports strategic CoE or UM Initiatives (i.e., equipment and facilities)
  • 3rd priority: All other requests

UMOR Criteria

  • Proposals that support interdisciplinary, cross-unit research from more than one school, college or unit.
  • Proposals that will provide research equipment or facility renovation and will benefit multiple investigators from multiple schools/colleges or units.
  • Certain proposals that would be considered to be prestigious in nature for the institution.
  • Proposals from a single school will be considered only when it is part of a larger strategic initiative or has the potential to enhance institutional reputation or status.

When reaching a decision, UMOR will consider whether the cost sharing is required by the sponsor, the unit’s contribution, the ability for the unit to self-fund in support of the research as well as the unit and institutional priorities.

PAF Preparation:

  • Upload cost sharing approvals in the PAF documents section.
  • Use deptID 210300 for CoE cost sharing commitments.

Fellowship Cost Sharing/Shortfall for Training Grants (multiple students per project)

  • To request Rackham cost sharing, follow the directions on the Rackham website
  • To request CoE cost sharing, email the CoE cost sharing request form along with Rackham’s approval and a detailed budget to the Associate Dean for Research (emichiel@umich.edu) and copy your research administrator and ADR-approve@umich.edu

Individual Fellowships Cost Sharing/Shortfall (one student per project)

    • To request Rackham cost sharing, follow the directions on the Rackham website
    • To request CoE cost sharing, email the CoE cost sharing request form along with Rackham’s approval and a detailed budget to the Associate Dean for Research (emichiel@umich.edu) and copy your research administrator and ADR-approve@umich.edu

Tuition Differential is not often used to meet cost sharing requirements.  If there is no other option to meet a required cost share, follow the regular CoE cost sharing approval procedure.

  • For the PAF:
    • Identify Tuition Differential as Source 114469
    • The deptID will be 210302
    • Include the following statement in the notes section: “It is the responsibility of the department and the PI to ensure that the appropriate students are appointed to a grant in order to meet the differential cost sharing.”